This role serves as a strategic business partner, managing complex executive operations. It requires superior attention to detail, the ability to meet tight deadlines, great organizational skills, and the ability to juggle multiple critical requests across internal and external stakeholders — all while proactively anticipating needs and driving improvements across the leadership team.

A high level of integrity and discretion in handling confidential information, and professionalism in dealing with senior professionals inside and outside the company is important. The successful candidate will possess the ability to complete complex tasks and projects quickly with little to no guidance, react with appropriate urgency to situations that require a quick turnaround, and take effective action without having to know the total picture.

Key job responsibilities

Serve as a strategic partner to senior leadership, proactively identifying opportunities to improve organizational effectiveness and driving operational excellence

Manage complex calendars and scheduling for multiple executives across different time zones

Drive continuous improvement through process optimization and new mechanisms
Coordinate and execute team activities, including staff meetings, all-teams, offsites, and team events
Manage sensitive and confidential information with the highest level of discretion
Schedule & manage cost-effective travel, both domestic and international
Attend key meetings, track and help drive completion of key deliverables, ensuring timely follow-up on pending items
Create and submit expense reports while managing budget tracking
Partner with leaders to understand their priorities and build processes to enhance team effectiveness
Serve as a liaison between executives and internal/external stakeholders
Build relationships and work collaboratively with Executive Assistants throughout the team and across the company