We are seeking a highly experienced Head of Fund Operations to oversee the operational management of a diverse Swiss and Luxembourg fund portfolio within an established international private banking environment.
In this responsible leadership role, you will manage a small team of fund operations specialists and ensure reliable, accurate and efficient processes across fund data, cost management, NAV controls and reporting. You will work closely with internal stakeholders as well as fund administrators, system providers, auditors, tax advisors and other external partners. As a member of the Valuation Committee, you will also contribute your expertise to fund valuation-related decisions.
The position offers a combination of team leadership, fund operations expertise, data management, regulatory knowledge and process automation, with considerable scope to improve existing processes and further professionalise the operational setup.
Location: Basel
Your Responsibilities:
Manage and develop a team of three Fund Operations specialists and oversee operations for the complete Swiss and Luxembourg fund portfolio
Ensure the availability, integrity and quality of fund data across the relevant internal systems
Monitor end-to-end data flows and act as the key contact for the external system provider
Review and validate important fund indicators such as TER, PTR, OGC and transaction costs
Take ownership of the PRIIPs KID production process and ensure that the underlying information is accurate and up to date
Manage the relationship with CACEIS concerning NAV data, including plausibility controls and the investigation and resolution of discrepancies
Participate in valuation-related decisions as an active member of the Valuation Committee
Coordinate the preparation and publication of annual and semi-annual fund reports
Liaise with auditors and tax advisors and oversee relevant fund-related tax topics
Review fund-related invoices and ensure transparency and accuracy of associated costs
Coordinate the preparation of factsheets, monthly fund manager reports and regular reporting for wholesale clients
Analyse existing processes and identify opportunities for greater efficiency, automation and data quality
Drive the use of automation and data-driven approaches to improve fund operations and reporting
Ensure that operational processes and reporting activities are aligned with applicable Swiss and Luxembourg regulatory requirements
Serve as a knowledgeable and reliable contact for internal stakeholders and external service providers across fund operations
Your Profile:
At least 7 years of relevant professional experience in fund operations, fund controlling, fund accounting, fund administration or fund audit
Comprehensive knowledge of the Swiss and Luxembourg fund landscape, ideally including CISA, FINMA, AMAS, UCITS and CSSF regulations
Practical experience with NAV control and oversight and cooperation with external fund administrators
Previous experience with CACEIS is considered an advantage
Strong knowledge of fund reporting, data management, valuation processes and fund-related cost structures
Good technical capabilities, including Python or a comparable scripting language, advanced Excel and experience working with databases and SQL
Experience in automating operational, data or reporting processes is highly desirable
Strong analytical skills and a precise, structured approach to complex data and processes
A proactive, hands-on working style with a high degree of personal responsibility
Previous leadership or people management experience is an advantage
Excellent communication and stakeholder management skills, with the ability to work effectively across different functions and organisations
High level of integrity, reliability and accountability
Comfortable working in an international, regulated financial services environment
University or FH degree in Finance, Business Administration, Economics, Accounting or a comparable discipline
Excellent English skills; German and French are advantageous
What We Offer:
A senior position with broad responsibility for the operational management of a Swiss and Luxembourg fund portfolio
The opportunity to shape and further improve the Fund Operations function and its processes
A varied role combining leadership, fund operations, data and automation
Regular interaction with senior internal stakeholders and key external partners
The opportunity to contribute to the Valuation Committee and support important fund-related decisions
Significant scope to introduce process improvements and strengthen automation and data quality
An international environment within an established and reputable private banking organisation
Flexible working arrangements and a modern working environment
Opportunities for continued professional and personal development
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